Share member data in real time
With your membership information stored in the cloud, volunteers and board members can access the same database on the web, without constantly emailing membership lists back and forth. Updates to your member records happen immediately, so data is always up-to-date for everyone in your organisation.
Provide member self-service and members-only content
Members can securely update their own contact information, register for events, renew membership, and pay membership dues. You can also build engagement by offering members access to secure member-only web content like industry research, subscription content, as well as forums and blogs that enable networking and information sharing.
This can include a Committee only section for storage of minutes and other Board documentation.
A Web-based form will be created where applicants can provide all the information you need. You can also offer group memberships for companies, and let group administrators manage their own members. Application confirmation emails can also be customised so your new members get immediate confirmation upon approval of their membership. And best of all you can take credit card payments right on the web, using Paypal.
Chasing down people to renew their memberships can be cumbersome and time-consuming. We automate renewal reminders and invoices, and set up recurring payments for membership fees quickly and easily. Set different pricing, renewal policy and access rules for different membership levels, with no limits.
Embed membership functions on your website
With this system, we can easily build a new website, or add membership features to your existing website by embedding membership application forms, directories, event listings and other forms and information. These forms or directories stay connected to your database, so all information is kept completely up-to-date in real time.
Get Your Free Demonstration
Contact Us Today
ONLINE EVENT REGISTRATION
Put your associations event listing on the web.
A detailed listing will be created with an event description, images and an online registration form. Once created, your new event will appear in a web-based calendar.
CUSTOM REGISTRATION FORMS
Tailor event registration to your needs by including extra costs (such as for meals or additional sessions), attendance caps, early bird pricing, coupon codes and members-only pricing. Confirmation and reminder emails are easy to schedule and customise too.
EVENT PROMOTION EMAILS
You can send different emails to different groups, such as past attendees or members, and you can customise and schedule emails to meet your needs.
Automate online transactions.
Invoices and receipts are automatically generated and emailed for online transactions, and can also be issued by administrators. You can customise the content and appearance of invoices and receipts on an individual basis, or modify the templates used to generate them.
Once an online payment is confirmed, a payment record is automatically created and the related invoice is updated. Depending on settings, other actions can be triggered, such as activating membership, sending welcome emails or sending event registration receipts.
ONLINE PAYMENTS (Using Paypal)
Make online payment easy.
Members and supporters can pay online for membership fees and registration fees. For membership, you can set up recurring payments so that fees are paid automatically, saving your members the trouble of renewing manually. GST is automatically applied to online transactions. Payments made by cash, cheque, or any other offline method can also be recorded and matched with invoices. Online payments are completely secure.
FINANCIAL REPORTS – Track and report on your finances
Get a complete picture of your organisation’s finances with a variety of financial reports. View a graphical breakdown of your organisation’s income broken down by income source, or a summary of payments, and refunds by payment type. With the aging receivables report, you can track outstanding debts by the number of days overdue.
For custom reporting, or to manage your accounts payable, you can export your financial data to Excel or Quickbooks.
From the self-service pages, members and other visitors can apply and pay for membership, renew their membership, sign up for events.
From their profile, members can view their financial history, including all invoices and payments, and pay any outstanding fees.
Instantly pull records for every person who interacts with your organisation, and view membership status, event registrations, donations made, and more. Locate a record by information such as name, organisation or email address just by typing in the quick search box.
ADVANCED SEARCH – Perform and save detailed searches
Advanced contact search lets you do sophisticated queries. Use multiple search criteria to find the exact information you’re looking for. And any advanced search can be saved, so you can perform it again on your updated data at any time.
SENDING EMAIL BLASTS
Send unlimited emails and newsletters
Why use a separate program for your newsletters? We can send an unlimited number of emails to all of your contacts. Create recipient lists based on any criteria, such as membership status or event attendance. Choose from a variety of professionally designed email templates, or create your own. And track email delivery, opens, and links clicked for every message and every contact.
Get Your Free Demonstration
Contact Us Today
Office Logistics have implemented a membership management system that can also provide our clients with online event registrations along with many other benefits as you can see from the outline above. Office Logistics are using this for our clients and we would like to be able to provide your association with these same benefits. This system is backed by IT support (at no additional cost).
This system provides an all-in-one system, including bulk emails.
All updates to the database and event set-up will be managed by Office Logistics.
A paypal account would need to be set up to allow online payments. Some merchant facility charge around $30 per month plus the merchant fee.
- Paypal fees are 2.4% + $0.30 per transaction. No setup or ongoing fees.
Your association is able to access all these features
- Up to 15,000 members or contacts,
- 1600 MB File Storage and
- 100MB Single File Limit
- Membership and contact database
- Online Member Applications
- Recurring membership payments
- Automatic Renewals
- Online Event Registration
- Accept online payments
- Online Membership Directory
- Website builder
- Embeddable plugins (into own website if required)
- Members only restricted access section